Frequently asked questions…?
What activities are available to sections?
There will be activities available for ALL Sections. Districts and Groups will be allocated tickets for the circus show. We’ll aim to ensure day visitors attend the same performance as their District or Group, although this can’t be guaranteed. Districts will also be asked to provide adults to support activities, with this shared fairly on a rota basis.
How does the event booking system work?
The Event booking site – Evboo is now live and you can link to your OSM event for the camp. This will enable the details of those attending to be automatically synchronised with the Evbook booking system. All medical information and permissions will be collected via the Evboo booking system and further guidance will be issued when this is required.
How does day/partial attendance work?
The Camp Team can facilitate splitting Sections so that Groups can bring one Section for one or two nights and swapping them for another Section, ie tents on site for the three nights but shared by different Sections who don’t want to camp all three nights. They would then be able to overlap during the day to enjoy the activities. See booking details.
Will there be live music?
Yes, each evening. This will be aimed at all ages.
Will we know when activities are closed?
Yes, some activities will be noticeably closed, ie inflatables, but there will be notifications given. Once activities are closed everyone is expected to return to the camping area.
Do the young people go to the activities in small groups with an adult?
It is envisaged that older Scouts will wander round in groups without adults, but younger sections might need support of an adult, this is for individual section leaders to decide and manage. The site will be closed off so no-one can wander off.
Can Young Leaders participate in the activities?
Only if they are booked on as an Explorer Scout. Those Young Leaders that are only attending as part of the leadership team and booked on as Young Leaders won’t be able to participate in the activities. There will however be specific Explorer Scout activities in the evening which they can get involved in.
Will there be age specific activities?
Yes, there will be some activities that are only available to certain sections due to the nature of the activity. This will include an Explorer only activity area in the evenings.
How do we book tickets for activities?
Young people are welcome to visit any activity they like (other than the ticketed circus show) and queues will be controlled accordingly.
Will there be a catered option offered to Groups?
No but some Districts will be offering this or Groups can join together to offer combined catering. Please speak to your DLV.
Will there be merchandise?
Yes you will be able to purchase a range of garments via an online shop. These will be available to order prior to the event, either individually or as a group – check out our merchandise page at https://bucks-scoutscarnival.org/merch/
Will there be a deadline for bookings?
Yes, there will be a maximum number of 5,000 on site including adults and day visitors. The booking system will be closed at the end of April/early May, unless we reach our maximum capacity before then. This will allow us to ensure we have time to make sure everything is in place ready for Carnival 2026.
Will all adults on site require a DBS?
As per POR those staying overnight must have a scout DBS, those attending daytime only if having unsupervised access to young people.
If we attend as day visitors will we be allocated a day or can we chose?
It will be allocated on a first come, first served basis. The team will try to spread out day visitors so the activities are not overwhelmed. Day visitors can stay for evening activities.
If I attend to assist another section can I still bring my Beavers for the day?
Of course, that is not a problem at all.
Will shop deliveries be allowed?
Yes, but no vehicles will be allowed onto camping area from approximately 5pm on Friday afternoon so if shopping deliveries are arriving after that time it will need to be transported on foot from the car park to your camp site.
Can we have fires or bbqs on site?
Unfortunately, no open fires are permitted on site. Due to venue restrictions, limited space and fire safety requirements (including adequate fire breaks), we’re only able to allow gas cooking appliances. Thanks for helping us keep the event safe for everyone.
Is there a drop off and pick up point?
Those dropping off younger Sections will be asked to park up and walk the young person(s) to their District area. They will then be expected to leave the site. There will be an area for older Sections to be dropped off and walk to site themselves. All will go through a registration area both on arrival and departure.
Will there be provision for booking power on the camping area?
No, this is not something that will be generally available. Should you have a requirement for medical needs or for charging up mobility scooters please contact Claire Heasman to discuss further; claire.heasman@bucks-scouts.org.uk
What time can we get on site?
Access for groups will be from Friday morning. We’re reviewing whether any earlier access (including limited Thursday drop-off or leader access) will be possible. This will depend on the site build and heavy plant movements being fully completed to ensure the site is safe. Please check back closer to the event – we’ll also update all booking contacts directly once confirmed.
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